Benefits Information

Trinity offers a competitive and comprehensive benefit package for faculty and staff. Many of these benefits are available on a cafeteria plan (pre-tax) program. This pre-tax program allows employees to choose their benefits and pay for them with pre-tax dollars. Following is an overview of the current benefits available to Trinity employees. Detailed benefits information is available in the Office of Human Resources – please stop by or contact Hanan Adnan, adnanh@trinitydc.edu or Chandra Hawkins, hawkinscha@trinitydc.edu.

Trinity reserves the right to amend or change any benefit offered without notice and at any time.

TIAA/CREF RA – Retirement

Employees who have completed one year of service, are 21 years of age or older,
or
who have contributed to a 403(b) plan for one year with a previous employer are eligible to participate in the TIAA-CREF Retirement Plan

Under the plan’s contribution formula, each participant is eligible to enroll and receive a contribution from the Trinity equal to 2% of his/her annual base salary. This contribution will be made whether or not a participant chooses to make any contributions to the plan.

This plan has a voluntary feature that enables employees to elect to make contributions on a salary reduction basis ranging from 1% to 6% of his/her annual base salary. The College will match your elective contribution (1% to 5%) at a 2/3 level. At a 6% contribution level the College will match the 6% contribution at 100%. The maximum amount that can be contributed by an employee to this plan is 6%. Additional contributions can be made to a supplemental plan (see Supplemental Retirement Annuity).

Note: The base 2% contribution will not begin until enrollment is completed via the TIAA-CREF website, and confirmation is sent from TIAA-CREF to Trinity’s Office of Human Resources.  Base contributions will not be made retroactive due to delay of the completion of the online enrollment process. 

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TIAA/CREF-GSRA (Supplemental Retirement Annuity)

Trinity offers the availability of a TIAA/CREF Supplemental Retirement Annuity (GSRA Plan). This plan gives employees the opportunity to deposit additional contribution dollars into a tax deferred retirement account. GSRA’s are an alternative to bank sponsored IRA’s. Trinity does not match GSRA contributions. Before enrolling in a GSRA, employees may request a calculation from TIAA/CREF (the Tax-Deferred Annuity Calculation Unit) to ensure compliance with the IRS regulations. Trinity assumes no responsibility for interpretation or accuracy of the calculation completed by TIAA/CREFF.

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Long Term Disability

Employees, who have completed one year of full-time employment, at Trinity, are insured against total disability under a Long Term Disability Plan. This plan pays 60% of your monthly salary (after being disabled for three months) up to a maximum of $6000 per month. The total cost of this benefit plan is paid by Trinity.

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Life Insurance

Trinity provides life insurance for all full-time employees. The benefit value of this insurance is two times your base annual salary. Trinity pays the total cost of this benefit. This benefit is regulated under a policy that meets the requirements of the Group Life Insurance Code, paragraph 14.516. Participation in such a plan requires that if the employer provided life insurance benefit exceeds $50,000, then the premium will be subject to taxation based on a uniform premium table (Table I), created by IRS. This insurance coverage is optional and any employee may decline this benefit.

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Life Style Supplement Life Insurance

All full-time employees have the option to enroll in the supplemental life insurance plan provided by UNUM. This plan offers a guaranteed issue of $80,000. In addition, eligible employees have the option to purchase coverage up to $500,000, with evidence of insurability. Trinity does not contribute to the cost of this benefit. This insurance coverage is optional and any employee may decline this benefit.

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Health, Vision and Dental Plans

Trinity offers healthcare coverage through the United Healthcare Insurance plan for all full-time employees. Three different plan options are available – HMO, POS, and PPO. Details for each of the plan options are available in the Office of Human Resources . All plans include a vision exam.

Employees may also enroll in a full vision plan through United Healthcare, which offers, not only a vision exam, but also vision materials (lenses, frames, etc.). Employees may enroll in the full vision plan without enrolling in the health plan.

The University also offers a Dental Plan through MetLife. The dental plan premium is cost shared by the University at 50%. Additional information regarding the dental plan is available in the Office of Human Resources .

If the health care, vision, and/or dental plan is elected, coverage begins on the first of the month following the month in which employment begins. The health care plan is a contributory benefit with the University paying 65% of the total premium.

Information packets (including a toll-free information number) for United Healthcare Insurance are available in the Office of Human Resources. Visit www.uhc.com for information regarding the most current list of participating physicians and other health care providers. You may also visit www.metlife.com for information regarding participating dentists with MetLife.

Trinity reserves the right to change any benefit offered without notice at anytime.

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Flexible Spending Account Program

The Flexible Spending Account Program includes two accounts; a medical reimbursement account and a dependent care account. The medical reimbursement account allows employees to set aside up to $2,650 of their own money, pre-taxed, for expenses that are not covered by insurance. Eligible expenses include: deductibles, co-payments, vision examinations, hearing examinations, contact lenses (including contact lens solutions), eyeglasses, dental expenses, orthodontic expenses, routine physicals, and immunizations.

The dependent day care account allows you to set aside up to $5,000 ($2,500 if married and filing separate returns) for day care expenses that allow you and your spouse (if applicable) to work. Eligible expenses include: day care at a licensed facility, home-care, care provided by a relative (but not another dependent), a nursery school, before and after school care, adult day care, and day camp. Eligible dependents include children up through the age of 12 and over-age dependents that are physically or mentally incapable of self-care. Complete listings of eligible expenses are available in the Office of Human Resources.

This program offers a tremendous tax savings. These accounts allow you to set aside money on a pre-tax basis for expenses that would otherwise be paid for with after tax dollars. As a result, you are not subject to Federal, State, local (including piggyback taxes) or Social Security (FICA) taxes for these elected dollars. These elected contributions are excluded from your income for taxation purposes. Certain conditions and restrictions do apply to this program. Additional information is available in the Office of Human Resources.

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Tuition Benefits

Trinity provides education assistance in the form of tuition remission for all regular full-time staff and faculty. Eligible employees may use the tuition remission benefit to enroll in baccalaureate courses after six months of employment. To use the tuition remission benefit in graduate programs, the waiting period is one year. Certain conditions and restrictions apply to this benefit. Detailed information is available in the Office of Human Resources.

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Tuition Exchange Program

Trinity is a member of the Tuition Exchange, Inc. The Tuition Exchange provides a national scholarship exchange program for dependent children of full-time faculty and staff from among its membership of more than 600 Colleges and Universities. Admission to the institution is determined by the institution through its regular admissions process. The number of scholarships available depends on the balance between imports and exports over a 5-year period. We hope, of course, to be able to attract students, therefore having scholarships available to the dependent children of Trinity faculty and staff. There is no guarantee that Tuition Exchange scholarships will be available.

Faculty and staff who have been employed at the University for a minimum of one year are eligible for this benefit. The Tuition Exchange Program is limited to eligible children of qualifying faculty and staff. The credits awarded through the Tuition Exchange Program may be used for first undergraduate degrees only. They may not be used for graduate study, non-degree studies or second undergraduate degrees.

The policy, application process, and procedures for this program are available in the Office of Human Resources.

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Pay Day

Payday is the 29th of each month for all exempt employees and on a bi-weekly basis for non-exempt employees. A schedule for exempt (monthly) and non-exempt (bi-weekly) employees is available from the Payroll Office. Refer to the Payroll Schedule Main Page.

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Direct Deposit

All employees have the option of directly depositing their paycheck into their checking account, savings account, or split between two different accounts or several different banks. This benefit can be implemented or canceled at any time by an employee. There is a waiting period for direct deposit to begin while account information is tested and verified for accuracy.

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Major Medical Leave

All full-time staff working a minimum of 40 hours per week accrues one day of major medical leave per month or 12 days per year, accumulating up to a cap of 3 months (up to 65 business days or 90 calendar days) after which the long-term disability coverage becomes effective. Major medical leave is pro-rated according to the number of months remaining in the leave year for new employees after the three-month probationary period expires. Use of this leave requires approval from the Vice President or Director for Human Resources. Additional information concerning this benefit is available through the Office of Human Resources. Refer to the Employee Handbook – Major Medical Leave section for more details.

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General Leave

General leave for all full-time employees is time off with pay for vacation or personal needs, including sick days that are not part of a major medical issue. Beyond securing the permission of the supervisor to take the time off, employees do not need to specify the reasons for taking the leave. All employees are expected to comply with the directions of the Office of Human Resources for annual documentation and reporting of the use of general leave.

All exempt employees receive 20 days of general leave per year, after the three month probationary period expires, with the first year of general leave pro-rated according to the number of months remaining in the leave year. Exempt employees receive 25 days of general leave per year after their fifth year of employment. This leave does not accumulate; any balance remaining in any given year extinguishes upon the employee’s separation from Trinity, and such left-over leave time is not paid. Supervisors are responsible for approving leave requests.

Non-exempt employees accrue  (4.615 hours) of general leave time in each pay period, up to a maximum of 15 days or 120 hours. The maximum increases to 20 days after five full years of service. Non-exempt employees must have the permission of their supervisor to take general leave, and failure to secure prior permission will result in unpaid leave and may incur dismissal. Refer to the Employee Handbook – General Leave section for more details.

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Overtime

Actual time worked in excess of 40 hours in a workweek for non-exempt staff will be compensated at time and one-half the current hourly rate. Prior authorization must be obtained. Refer to the Employee Handbook – Exempt and Non-Exempt Classification section for definition of non-exempt staff.

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Identification

Picture identification cards are issued to all Trinity students, faculty, and staff. Identification must be displayed at all times and presented for use of services (i.e. entrance to main building, bookstore, and the library). Report all lost or stolen ID’s to the Human Resources Department.

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Shuttle Service

Trinity provides shuttle service on a regular basis to and from the Brookland / CUA metro station. Shuttle schedules are available in the offices of Human Resources and Department of Public Safety.

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Parking

Employees of Trinity may park in the designated campus lots for free. Employees who park on campus must register their vehicles online at: https://trinity.thepermitstore.com/, and display the appropriate parking permit decal, which will be mailed to you. A temporary decal should be printed at the time of registration and displayed in dash of vehicle until the permanent decal is received.

Special parking permits for handicap parking is also available through The Permit Store. However, any employee requesting a handicap parking sticker must present the appropriate documents (placard certification, placard and driver’s license) to the Office of Human Resources.

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Cafeteria Service

Employees receive a discount on meals through Dining Services located in Alumnae Hall.

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Holidays

Trinity observes the following holidays:

  • Martin Luther King’s Day
  • President’s Day
  • Good Friday
  • Memorial Day
  • Independence Day
  • Labor Day
  • Columbus Day
  • Thanksgiving Day
  • Friday After Thanksgiving
  • Christmas Eve
  • Christmas Day
  • New Year’s Eve
  • New Year’s Day

Trinity may also grant additional paid holidays at the discretion of the President. Refer to the Holiday Schedule main page for details.

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Other Contributory Benefits

In addition to the above, Trinity contributes to Social Security (7.65% of Salary), Worker’s compensation, and the District of Columbia Unemployment Insurance.

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