Policy: Tuition Refund Policy
Tuition, fees, and room and board charges will be refunded according to the schedule below.
Within the schedule adjustment period: 100%
After the schedule adjustment period: No refund
Room charges are incurred in full each semester once the room is occupied. For a student who withdraws from all classes, board charges will be refunded on a prorated schedule depending on the number of weeks on the board plan. Changes in the board plan will not be accepted after the last day to reschedule courses. The Academic Calendar lists specific deadlines each semester.
The effective date of withdrawal is the date on which the Office of the Registrar receives written notice. No refunds will be made prior to the end of the add/drop period each semester.
Financial aid recipients (including those receiving Federal Student Loans) who drop or withdraw from all classes are subject to refund requirements set out in federal regulations, which may differ from the schedules set out above. (see below).
Students receiving financial aid should contact the Office of Student Financial Services to determine how a withdrawal affects their financial aid eligibility. Trinity grants and scholarships are not refundable to the parent or student.
If applicable, refunds will be made payable to the party responsible for the student’s account. Requests for exceptions to this policy must be made in writing by the responsible party.
Refunds and Financial Aid
Financial aid recipients (including those receiving Federal Student Loans) who drop all classes are subject to refund requirements set out in federal regulations, which may differ from the schedules set out above.
Students receiving financial aid should contact the Office of Student Financial Services to determine how a withdrawal affects their financial aid eligibility. Private grants and scholarships are not refundable to the parent or student.
Students who have borrowed from the Stafford Undergraduate Student Loan Program will return to the lender(s) any portion of the refund allocatable to the loan(s). Remaining refund amounts will be returned to student aid programs rather than to the student or parent.
If applicable, refunds will be made payable to the party responsible for the student’s account. Requests for exceptions to this policy must be made in writing by the responsible party.
Federal Refund/Repayment Requirements when a Student Withdraws
The Financial Aid Office is required by federal statute to recalculate federal financial aid eligibility for students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60% of a payment period or term. The federal Title IV financial aid programs must be recalculated in these situations.
If a student leaves the institution prior to completing 60% of a payment period or term, the financial aid office recalculates eligibility for Title IV funds. Recalculation is based on the percentage of earned aid using the following Federal Return of Title IV funds formula:
Percentage of payment period or term completed = the number of days completed up to the withdrawal date divided by the total days in the payment period or term. (Any break of five days or more is not counted as part of the days in the term.) This percentage is also the percentage of earned aid.
Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula: Aid to be returned = (100% of the aid that could be disbursed minus the percentage of earned aid) multiplied by the total amount of aid that could have been disbursed during the payment period or term.
If a student earned less aid than was disbursed, the institution would be required to return a portion of the funds and the student would be required to return a portion of the funds. Keep in mind that when Title IV funds are returned, the student borrower may owe a debit balance to the institution.
If a student earned more aid than was disbursed to him/her, the institution would owe the student a post-withdrawal disbursement which must be paid within 120 days of the student’s withdrawal.
The institution must return the amount of Title IV funds for which it is responsible no later than 30 days after the date of the determination of the date of the student’s withdrawal.
Refunds are allocated in the following order:
- Unsubsidized Federal Stafford Loans
- Subsidized Federal Stafford Loans
- Unsubsidized Direct Stafford Loans (other than PLUS loans)
- Subsidized Direct Stafford Loans
- Federal Perkins Loans
- Federal Parent (PLUS) Loans
- Direct PLUS Loans
- Federal Pell Grants for which a Return of funds is required
- Federal Supplemental Opportunity Grants for which a Return of funds is required
- Other assistance under this Title for which a Return of funds is required (e.g., LEAP)